Kalas MDD 2010 Planning Meetings Memo, 10/13/10



On Wed, Oct 13, 2010 at 5:25 PM, Mike Kalas  wrote:


	Hello Media Democracy Day Group,

	
	

	The following is a brief summary of notes that I have been producing over the course of our meetings to help plan the event. I thought the ideas could be useful for organizing and eventually to make a planning guide to have for the future. I've tried to incorporate a lot of ideas that i picked up from our group, but Im sure there are still some good ones being left out. Please let me know if you have anything else to add. I look forward to seeing everyone at the next meeting. I'm excited for MDD, we are going to have a great event!

	
	

	Mike Kalas

	Unity for a Change

	Cooperative Media

	MultiKulti

	 

	
	

	MISSION

	
	

	The ultimate mission of Media Democracy Day is to:

	
	

	-offer a public platform to showcase a dynamic series of presentations by local activists who have successfully utilized media in order to promote social justice and provide a needed community service

	
	

	-create a statement of Unity; draft a joint resolution through an open process of communication and engage in an exercise of grassroots democracy. 

	
	

	
	

	

	OUR JOB AS ORGANIZERS

	Moderate: We will moderate activities to keep with the program and complete all the objectives on our agenda. We will ensure that the event is on schedule and work to accomplish our stated goals.

	
	

	Facilitate: Our job is to facilitate a collective experience for a group that is positive. constructive, and overall fulfilling. People should walk away from the experience feeling empowered and satisfied with a feat of accomplishment. We must ensure that the event runs smoothly from beginning to end and all people are at all times comfortable and engaged.

	

	

	Record- Throughout the course of the assembly we will take notes and record the minutes of the proceedings and synthesize every person's contribution of ideas and input in a joint collaboration to form a group resolution. 

	
	

	
	

	GOALS AND MISSION OBJECTIVES


	Develop a sense of unity and build solidarity

	Lead a conversation and initiate constructive dialogue

	Draft a joint resolution and create a statement of unity

	Take steps of action and make a direct impact

	Bring people together

	Reach out to the youth

	Ensure everyone is respected

	Stimulate the audience with new ideas and inspiration

	Unify media activists

	Teach people how to utilize local resources

	Make people aware that there is help available from various communities

	Focus on local problems and address them with solutions

	Ask people to help the movement and make a commitment

	Create a strategy for utilizing multimedia resources

	Come up with practical steps of action

	Implement strategies for conflict resolution

	Create a local model that can be adapted globally

	
	

	
	

	

	PITCH - WHAT IS THE ATTRACTION?

	An opportunity to:

	Meet other people

	Build a network

	Participate in sociable activities

	Create your own media

	Get exposure for your work

	Restore truthfulness, honesty, and integrity

	

	
	

	RESEARCH HISTORY OF PEOPLE'S MOVEMENT ASSEMBLY

	The World Cafe

	US Social Forum

	The World Social Forum

	
	

	
	

	

	SYNOPSIS / EVENT PROGRAM

	I think it might be good to provide the attendants with a synopsis of media democracy day and have an event program ready. Maybe for the People's Movement Assembly we could present a rough draft proposal for the group in advance and have it ratified or revised by the group. People could use the proposal as a rough outline / general template to write on and can fill in their own ideas and use the paper for brainstorming. People may feel more organized and less confused about the process if they had something structured and formatted in writing. 

	
	

	
	

	PEOPLES MOVEMENT ASSEMBLY

	Give the attendants an explanation of the People's Movement Assembly. The People's Movement Assembly is a model for democratic social governance which empowers people to join in solidarity and build resolutions as a group by engaging in an exercise of democratic policy making. Our mission is to create an environment that is comfortable for participants and which encourages people to share their ideas with the group in order to arrive at a greater point of collective understanding and social unity directed towards resolving pressing conflicts. We will work to ensure that the conversation is well balanced, with fairness to all attendants, where people feel welcome to participate, and will try to not let any one person or group dominate the conversation. Our job as the event moderators is to facilitate the discussion to keep the agenda on track and accomplish the goals of the assembly. A priority for us is to ensure that all attendants are included as active participants and are engaged in the day's activities. We want to ensure that all people are respected and treated as dignified human beings able to contribute something that is intrinsically valuable. We want the event to be a day of personal empowerment where people walk away with a sense of fulfillment and inclusion in a truly democratic process. We want people to leave knowing that there is a greater mobilization of activists who are uniting locally to focus on media issues and build innovative resolutions to social problems through direct action and community based initiatives. 

	
	

	
	

	INTRODUCING THE PEOPLE'S MOVEMENT ASSEMBLY TO THE ATTENDANTS

	When introducing the concept for the People's Movement Assembly at the event, remind the attendants that it is an open session that is intended to be inclusive of people's view points and incorporate new perspectives. We encourage participation, and that is the point of everybody getting together, to create an environment where people can work constructively and develop concepts synergistically in an open public setting that is conducive towards developing a group resolution. People can sit at home by themselves any day of the week and work on developing concepts alone and independently, our mission for Media Democracy Day is to create an environment on this very special day where people can work cooperatively and interdependently with a group of others who are equally passionate about media issues. We want people to feel free to speak their minds and will work to ensure everyone is comfortable sharing ideas and participating as an active contributor in the collective experience. Our mission is to facilitate the event and cater to people's needs to provide the ideal environment and atmosphere for positive social interaction.

	

	
	

	QUESTIONS

	The questions presented during the People's Movement Assembly will broadly cover the big picture for a holistic media revolution and will also focus upon specific and detailed plans of action. We want to have the vision for where we are headed in the future, but we also want to focus on direct initiatives that we can start with today. Think globally, act locally.

	
	

	

	Round 1. Visions (broad)

	Round 2. Plans of Strategic Action (specific)

	

	
	

	Round I:

	Defining Where the Media Is  and Where We Want It to Be?

	1.  Define media democracy. Media + democracy... What is media? What is democracy?

	
	

	Why does a democratic media matter?  In what ways does media impact our society?  Why do we need democratic control of media, and particularly now at this point in history? What does a democratic media look like? 

	 

	2.  What are our concerns about the current state of the media in America / Chicago? What are the important media issues we share  in common as progressive media activists and progressive activists? Other Examples: what do you care about? What are your cares and concerns? How does media effect you personally?

	
	

	3.  What is our vision for a democratic media? How would you shape media for the future? How should the media function in an ideal world? We want activists to take control of media resources and create a better model. What does the better media system look like? What are some improvements that can be made with the media? What are our goals for media and what exactly do we want to achieve?

	
	

	
	

	Round 2:

	Outlining How We Can Achieve Our Media Goals?

	1.   Planks:  Express your key demands/changes in media in America?  Examples might be:  Net Neutrality, media concentration, public access, broadband, censorship, free speech, rights of content, ownership, privacy etc.

	 

	2.   How is media and communication a major tool that can be used by Change Agents for good . Define how media and communication is the major tool to be used by change agents?  In what ways could the social changes you seek for your communities involve the use of media tools?

	
	

	

	3.   What are the specific commitments we can make to take steps towards achieving our media goals?

	
	

	 

	

	(LEADING QUESTIONS / CONVERSATION STARTERS)

	I thought it might be a good idea to have some leading questions and conversation starters prepared in advance to stimulate discourse. We can start out by addressing the more neutral, general, and objective questions as the basis of the discussion but can also throw some fuel on the fire by touching on hot topics that media activists are very much concerned about.

	
	

	Examples:

	-Should the majority of media resources be controlled by corporate monopolies?

	-What is wrong with having a corporate controlled media monopoly?

	-Should people like Rupert Murdoch have the right to control such vast media power?

	-Who should control the media and how should power structures be managed?

	
	

	
	

	LANGUAGE FOR RESOLUTION

	

	Here be it resolved on Media Democracy Day, Nov 6th 2010, on behalf of the following attendants, participants, and contributors who were present to share in the collective experience and partake in an exercise of democratic policy making that has been focused upon issues concerning media...

	
	

	
	

	PLANNING

	
	

	Recruiting- Find other people to help manage tasks, get volunteers to work different jobs

	
	

	Outreach and Networking- send out email to local organizations, make phone calls and personal contacts, build a sense of unity within the media community, spread news about the event by word of mouth, contact student organizations, network at local colleges and universities, contact media / social science departments, call local media organizations

	
	

	Jeaneatte- columbia, kennedy king, and chicago state, university of chicago

	Mike- UIC, depaul, roosevelt

	Jason- Oakton

	Gus- Northeastern, Loyola

	
	

	Promotion- Get the event advertised on local radio stations. Send out a PSA to be read on the air. send out email's through organizational list serves

	
	

	Fliers / Posters- hang posters at local colleges / universities, post fliers in cafeterias, libraries, 

	
	

	Fundraising- Invite organizations to co-sponsor for 20$, ask for 5-10$ donations at the door, write a letter asking for donations from businesses, 

	
	

	Press Release- send out a press release to news papers

	
	

	Food and drinks- bring a water cooler, prepare a big salad (Mike), get bread (Mike), provide plates, utensils, napkins, cups (Beverly), set up coffee (tom baker),

	
	

	Setup- Get there early and set up tables and fliers (Beverly, Mike)

	
	

	Registration- we need a person to sit at a table, have a hand stamp for people who have paid, have a guest list at the door, have a sign up sheet and invite people to sign in, keep records of who is paying, provide name tags

	
	

	Time Keeper- Michiko will keep time for the speakers

	
	

	Videography- the speakers will be filmed by Ed Pitts, have video / audio release papers,

	
	

	Minutes- Keep a written record of all speakers (Mike), transcribe the script (Gus),  

	
	

	

	VOLUNTEERS-
	We should have a list of all the tasks that need to be accomplished also list exactly who will volunteer and commit to getting the work done. If you would like to volunteer, please let us know what you are willing to do to help.


	

	FINANCES

	Expenses:

	Printing- 100$

	Facility 490$

	
	

	Income:

	Recieved 120$ in co sponsors

	Co-sponsorship- 20$

	
	

	
	

	If you have any suggestions, comments, additions, or revisions, please send me an email: mike.kalas@gmail.com.